Friday, May 04, 2007

Otis Bowen Ceremony

Special Collections and Digital Projects News

John B. Straw, Director for Archives and Special Collections and Director, Digital Media Repository

The Library Insider, April 2007: Volume 5 Issue 4

Ceremony at Ball State University’s Indianapolis Center
Announces the Bowen Center for Public Affairs and the
Availability of the Otis R. Bowen Papers

The papers of Otis R. Bowen, M.D., two-term governor of Indiana and former U.S. Secretary of Health and Human Services under President Ronald Reagan, were officially opened for public access during a ceremony held at the Ball State Indianapolis Center honoring Dr. Bowen on March 23, 2007. Dr. Bowen himself premiered the collection opening by pressing a button to activate a “virtual ribbon cutting” that was created by the Ball State University Teleplex using images from the Bowen Papers.

Ball State University President Jo Ann M. Gora presided over the ceremony that also launched the new Bowen Center for Public Affairs to honor “Doc” Bowen for his years of public service to the state and nation. During her remarks, Gora stated that the gift of the Bowen Papers to Ball State University“… offers a tremendously rich resource for historical, political, and cultural study.” President Gora described how the papers and the center “promise to raise the collective levels of both our civic literacy and community involvement, at the same time they preserve for posterity the life’s work of an individual who to this day, less than a month removed from his 89th birthday, remains the very embodiment of civic responsibility.”

A video, online exhibit and Web page were available on computers at the event for the approximately 70 attendees to view and use to learn more about the Bowen Papers that are being preserved and made accessible in the University Libraries’ Archives and Special Collections. Maren Read, Assistant Archivist for Manuscript Collections, developed a Web site ( that includes a finding aid, chronology, biography, virtual exhibit, and video.

Maren and Robert Seaton, University Libraries’ Web Developer in Library Information Technology Services (LITS), created the virtual exhibit featuring photographs and information on Dr. Bowen’s career and his collection. Alexandru Amira, Part-time Desktop Computer Technician in LITS, produced the video available on the Web site that includes interviews with Political Science professors Sally Jo Vasicko and Ray Scheele, who will co-direct the new Bowen Center.

In addition to the virtual exhibit, an extensive onsite exhibit of the Bowen materials is available for viewing on Bracken Library’s second floor through June 31, 2007. For more information on the Bowen Papers, contact John B. Straw, Ball State University Libraries’ Director for Archives and Special Collections,, (765) 285-5078.

Archives’ Role in the Digital World

A Vision for the Archives’ Role in the Digital World: Enhancing Access to Meet the Changing Needs of Students, Faculty, and Researchers

John B. Straw, Director for Archives and Special Collections Research Center and Directory, Digital Media Repository

From: The Library Insider, April 2007: Volume 5 Issue 4

The students, faculty, and researchers who make up the customer base for academic libraries and archives are increasingly expecting more innovative and value-added services. Inspired by technological advances, they want flexibility, decentralized access, and a convergence of print and digital media to address their research needs. As the demand grows for better and quicker access via the Internet to unique resources found in archival repositories, archivists with the skills and vision to prepare and make the rich resources of their collections available in digital format are at the forefront of a new professional frontier. The development of the digital archivist is driven by customer expectations and the emerging role of the archives in fulfillment of those expectations.

As archives and special collections continue to be a primary source for research materials to digitize that may generally be made available without worry of copyright infractions, the archival repository will increasingly play a pivotal role in the digital revolution.

At the same time that focus expands from curating paper based materials to migrating those materials to digital form for increased accessibility, archivists are also concerned with the challenge of preserving and making available the vast universe of “born digital” assets. The creation of large data sets in “real-time” collections presents unique issues for archivists.

All of these challenges and opportunities create a need for forward-thinking professionals with new approaches to the field of archival science. Research shows that the role of the digital professional requires new competencies and skills beyond traditional training. Today’s digital archivist must combine the knowledge of traditional archival practices with expanded technological skills to achieve the vision of the archives as a place where print and digital media successfully converge to meet research needs.

Youngok Choi, Assistant Professor of Library and Information Science at Catholic University of America, and Edie Rasmussen, Professor and Director of the School of Library, Archival and Information Studies at the University of British Columbia, addressed the need for these new professionals based on a survey that they recently conducted of current digital professionals in U. S. academic libraries. Among several findings, Choi and Rasmussen concluded that the constantly changing digital environment necessitates that digital librarians and archivists “must be able to adapt to change and continue to learn” and that more professionals educated in the area of digital libraries and archives will be required as institutions are digitally transformed. (D-Lib Magazine, September 2006)

As priorities shift due to digital advancements, new dimensions are being added to the archival and library professions. Archivists and librarians face the challenge of acquiring the necessary skills to both strengthen their traditional roles and quickly acclimate to a dynamic and transformative new environment. A visitor to the Ball State University Libraries’ Archives and Special Collections will quickly see how the unit’s personnel are adapting to this dynamic digital environment and are embracing a new vision of our role as digital archivists. As the scanners move across the printed page or photograph, the digital projector illuminates the image of a rare document for a class of students, and the archivists create multiple Web pages of finding aids and online exhibits, the advent of the digital archivist and the progression towards the digital archives vision is evident in this archival repository.

Welcome to the home of special collections AND digital projects, a convergence that will produce new and exciting resources for generations of students and researchers. For more information, contact John B. Straw, Ball State University Libraries’ Director for Archives and Special Collections,, (765) 285-5078.




The Ida Isanogel Huffer Memorial: A Legacy of Love-An Energy of Life

Royerton High School, Yearbook, 1943

History of the Indiana Democracy, 1816-1916

Stoeckel Archives of Local History

George H. Robinson, photo and news article, (0.1 cu. ft.)

33 Steinbeck related research archives and manuscripts, 55 books donated to the Graeffe-Japanese Studies collection, and 19 Steinbeck-related archives for Hayashi Steinbeck collection, (1.0 cu. ft.)

Information, CD-ROM with photos, photos of Kilner jars, (0.1 cu. ft.)

Muncie Symphony Orchestra Scrapbooks, newsletters, news clippings, notebooks, programs, reel-to-reel tape Programs, Resource Guide, notebooks, (1.0 cu. ft.)

Garfield: A Tale of Two Kitties movie poster, signed by Jim Davis, (0.1 cu. ft.)

University Archives

Ball State Teachers College brass award plaque/disk, (0.1 cu. ft.)